Universitat Rovira i Virgili URV (Tarragona)

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• Libraries: as members of the ICIQ we have access to all URV libraries with the ICIQ's ID card and we can borrow books. If you have any problems, mention that there's a URV-ICIQ agreement and ask to see the Library Director.

• Info on the PhD programme: http://www.urv.cat/estudis/doctorat/en_ciencia_tecn_quimica_doc.html

Pay special attention to this section: http://www.urv.cat/gestio_academica/tramits_administratius/en_tramits_doct.html

Thesis bureaucracy, general observations

Your thesis is coordinated by the Analytical and Organic Chemistry Deptartment, your contact there is Dúnia Munné (dunia.munne@urv.cat) Phone nr. 977 55 85 99

1) FIRST YEAR STUDENTS:

Step by step guide written by Federico on 28/11/2017 File:VADEMECUM PhD URV.pdf

1.1) ENROLLMENT: The last period to pre-register to a Doctoral Program in the URV is from 1st to 10th March (http://www.urv.cat/gestio_academica/tramits_administratius/en_acces_doctorat.html) and you should register (and pay) for thesis tutorials from 25th to 31st of this month (http://www.urv.cat/gestio_academica/tramits_administratius/en_mat_tutoria_1_doct.html

1.2) THESIS REGISTRATION

UPDATE MARCH 2014 -> the procedure has changed and now to register your thesis you need to get a letter from the Postgraduate and Doctoral School (builing right behind the ICIQ) with your "obligations" as a PhD student and stating your line of research. This letter has to be signed by you and the thesis director and handed in to the Department. You also have to fill in a document with all the activities you've done up to now and the study plan for your thesis. The document is called "Doc1_DAD+PlaInv" and it's submitted online https://intranet.urv.cat/html/login/login.jsp?goto=http%3A%2F%2Ftramits.urv.cat%3A82%2Fcontinguts%2Fproc_doctorat%2Falumne%2Fcat%2Fdad_preparardocu.htm You need to update and send this document EVERY YEAR in (?)April(?)ff

This "Doc1_DAD+PlaInv" has to be "approved" by your thesis director first, and then by the academic comission. If you don't send the document in time or you fail the evaluation YOU WON'T BE ALLOWED TO CONTINUE WITH YOUR PHD

2) SECOND AND THIRD YEAR STUDENTS: send the updated version of "Doc1_DAD+PlaInv" in April (?)

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UPDATE SEPT. 2013 -> see document (in appalling English)File:Aplication Procedure 2013.pdf

• Thesis paperwork changes every now and then, so pay attention to ask to URV which rules apply at the moment you would like to submit. Following are described some of the steps that are usually required as a guideline. Take into account that on August most URV offices are closed.

• Most of the procedure concerning the thesis submission process is very well described in the link above. However, there are some aspects that may cause confusion:
  • The first thing is POP ( = octopus in catalan). On the web page it says that you need an authorisation from POP when submitting to the department. This is not accurate! POP is the department and you cannot obtain an authorisation before having submitted the thesis to the department. On the authorisation form you therefore fill out your personal data, hand in the form at the secretary's office and they will fill out the rest.
  • Another thing is the reports from the European experts: at the moment you submit the thesis to the department, you hand in a form with the personal data of the European experts. The university will then send them an e-mail with instruction on what to do. The reports will be sent electronically directly to the doctorate school. You don't have to worry.
• Some days (weeks) in advance of submitting to the department it is advisable to go to the secretary's office at the department of physical chemistry asking what documentation you have to provide. At the moment of writing (September 2010) some additional documentation compared to what is mentioned on the web page is required (e.g the personal data of the jury members. When you go to the secretary's office, you will be given a form explaining exactly what information they need.

Thesis submission, the different steps explained

THE PROCEDURE HAS CHANGED IN 2019:

You can supposedly do everything online (URV Intranet -> Tràmits online), but it's best to go to the Department to deposit your thesis. You need to hand in some documents ("Informe defensa", "Informe director de tesis", "Model proposta tribunal", "Model proposta avaluació externa" -> versions in Catalan, Spanish and English are available) and a pendrive with the following:

- 1 (signed) copy of the thesis (PDF)

- Your CV (PDF)

- If you want to have the "European or International Mention" -> Certificate or letter from the university where you stayed (PDF)

- See guidelines and links here: File:DepositShortGuide 18-19.pdf

THE INFO BELOW MAY NOT BE ACCURATE ANYMORE

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Step 1, sending an (almost finished) version to the European experts

If you opt for a thesis with the European mention, you will have to get an evaluation report from two European experts (See the URV web page for what requirements the experts must fulfil).

To get the evaluation reports, you would first have to send a copy to each of the European experts. This should be done well in advance of submitting to the department (step 2). Let's say two weeks in advance.

Step 2, submitting to the department

The following documentation is required (The secretary's office can provide you with the forms that can not be found on the internet):

• Thesis application form
• In case the title has changed since you registered the thesis project, you must fill out another form
• Report from the director of the thesis
• Report from POP (see general observations above)
• Copy of the thesis. Must be signed! (Can be spiral bond, but must be replaced by the final version)
• A list of the data of the jury members (the secretary's office has the form). Important: remember to get their DNI/passport number. Naturally, the date of the defence must be fixed. The defence must be at least one and a half months after submission (check the URV web page for exact requirements).

In case you opt for the European mention:

• Application form for the European mention
• Certificate from the head of the European institution you visited (the duration of the visit should be at least three months)
• Name of the two European experts

Submission to the department must be done before the 1st of every month

Step 3, Submitting to the doctorate school (Between the 1st and the 10th of every month)

• 1 copy of your thesis (can be spiral bond, but must be substituted by the final version before the thesis defence)
• if the thesis is written in English, a 4-page summary in Catalan / Spanish is needed
• TDX form (Electronic form. Fill out and submit before going to the doctorate school).

Once submitted to the doctorate school, an electronic form will be sent to the European experts. The evaluation reports must arrive before the doctorate committee meets (around the 25th of every month, ask the secretary at the doctorate school to know the date of the meeting the month you are submitting).

After submitting to the doctorate school, you will be given a document that you and you supervisor will have to sign. With this document you are granting the university the right to publish your thesis on the internet.

Step 4, Defending the thesis

• Be prepared. Remember to reserve the auditorium well in advance

Step 5, Asking for the document stating that you have become a doctor

This should be done at the secretary of the faculty of chemistry.

At this step you may encounter unexpected difficulties so be prepared!

Documentation to hand in:

• a CD containing the following files:
  • a pdf file of your thesis (unprotected)
  • a word document containing a 150 word summary in English and Spanish / Catalan

• Application form
• copy of DNI or passport (also bring the originals)
• copy of your Master diploma
• copy of B. Sc. degree diploma (Check that it is translated to Spanish / Catalan)

Once all documentation has been approved, you will receive an e-mail with an invoice describing what you will have to pay.

About two days after you have paid, you can go and pick up the document.

The document will be in Spanish and Catalan but "Servei lingüístic" can translate it.

Asking for a second extension (20/09/19)

This second extension is considered “exceptional” by the RD 99/2011. Please, include a short justification with the scientific, experimental, health reasons… (please, do not mention end of contracts, this is not “academic”) that make the extension necessary. To take into account this exceptional character, please, add also a prevision of the deposit date.

You will find the procedure and the application forms in the language of your choice at:

http://www.urv.cat/ca/estudis/doctorats/tramits/

http://www.urv.cat/en/studies/doctoral/administrative-procedures/

http://www.urv.cat/es/estudios/doctorados/tramites/

Useful links

Dealings with the URV university can be frustrating, so we hope the following links are useful:

- Faculty of Chemistry: http://www.quimica.urv.es/

- Master in Theoretical and Computational Chemistry: http://www.urv.cat/masters_oficials/en_quimica_teorica.html

- Student's email account: https://correu.urv.cat/uwc/auth

- Paperwork and bureaucracy: http://wwwa.urv.net/la_urv/10_serveis/sga/alumnes/tramits_administratius/tramit_administratiu_dels_estudiants_menu.htm

- Life at the URV: useful links and info about the URV and Tarragona http://www.urv.cat/international/vivir-urv/en_index.html

- Library Loan: http://picentral.urv.es/gtb/sod/usuario_acceso.php?centro=$URVG&centro=%24URVG&tpurv=usuari

- Intensive Language Courses: http://www.linguistic.urv.net/

- Learning Catalan: http://www.urv.net/dodellengues/apren.html

- Database of Flats and rooms for rent: http://www.urv.net/serveis_universitaris/borsa_habitatge/Busca.html (password: BHURV)