ICIQ Procedures

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Travel expenses

Please read this document carefully, the sections relevant for you are highlighted File:PGRAL-001-Settlement of expenses.pdf

Special attention:

- If several of you go to the same congress, try to coordinate yourselves and book the same flights/hotels

- NOT ACCEPTED EXPENSES (mentioned on the document but these are specially "dangerous"):

a) taxis (unless 1. you can prove there's no public transport in that area or at the time you need transport, 2. you share the taxi and the total of the bill is cheaper that the sum of individual public transport tickets)

b) breakfasts, coffees, unless breakfast is included in the price of the hotel room

c) airport parking fees

d) hotel rooms, lunches and dinners above the price limits on the lists at the end of the document File:PGRAL-001-Settlement of expenses.pdf

- STAYS ABROAD: keep all your transport tickets. When you go to the supermarket, get a ticket ONLY for food items, other goods are NOT ACCEPTED EXPENSES. Be extra careful with money exchange/ATM tickets, keep them all.

R+D+i Management System

- EMPLOYEE TRAINING: each of you has a document in which we have to keep a record of any “training activities” you take part in, it’s like a short CV. You should update this document yourselves with information on ICIQ's language classes, congresses, summer schools etc. Forms in 3 languages: http://aliga.iciq.es/fsn/# (USERS_AREA -> ICIQ FORMS) File:Individual training record.pdf

- COURSES, CONFERENCES, CONGRESSES: when you go to a course, summer school, congress or anything “educational” from which you’re supposed to “learn” something, we’ll have to fill in some forms. The first one is to inform Direction that you want to attend File:Training action request.pdf, the second one you've got to fill in when the course/congress finishes File:Evaluation of training action.pdf (.doc files at the intranet: http://intranet.iciq.es/portal/629/default.aspx ). If you get a certificate, we should file a copy in your "Employee training" record. Forms in 3 languages: http://aliga.iciq.es/fsn/# (USERS_AREA -> ICIQ FORMS)

Núria & Gladys