ICIQ's General Information

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ICIQ’S INTRANET: http://nuevaintranet.iciq.es use your ICIQ's email user and password to log in

'NEW PERSONNEL (FOREIGNERS) please check this document of all the documents you need to get: File:CHECKLIST bureaucracy.pdf

EMAIL SIGNATURE

http://nuevaintranet.iciq.es/eines-i-recursos/en_index?folderid=43&order=n

HOLIDAYS

You can find the working calendar on the intranet: http://nuevaintranet.iciq.es/tu/en_vacances/vacances/el-meu-calendari

If your salary is paid with money from a project and you have to fill in timesheets, remember to record the hours of your holidays in the right row of the spreadsheet

PORTAL DEL EMPLEADO

You have to request your days off through the "Employee Portal" https://www.portalempleado.net/indexc.html CLIENT NUMBER: 40947, USER NAME: your ID number, PASSWORD: request one

You also have to inform about your sick days and absences (medical appointments, exams etc) through the portal.

If you work from home or are away from ICIQ and you can't clock in/out, then register the hours by logging into Symphony (see below).

WORKED HOURS CONTROL

PRESENCE CONTROL: Use the clock-in/clock-out machines at Reception with your fingerprint and online when you work from home or are attending an academic event (workshop, congress…) through the website: https://symphony.iciq.es:8888/SymphonyWeb/Account/Login (see attached PDF).

If you are a PhD student and your contract finishes before you take the viva exam (defence) then you also need to request authorisation for accessing ICIQ (route: users_area -> ICIQ FORMS -> ENTRANCE REQUEST AFTER END OF CONTRACT)

If you're being paid with funds from the Ministry of Science (check with Núria V.) you also have to keep records of your worked hours through a spreadsheet that we call "timesheets". Please remember to hand them in on paper and signed to Núria V.

ICIQ's IT DPT. FAQs

http://nuevaintranet.iciq.es/gestio-administrativa/it/en_index

Shortcut to GIDIC (issue reporting tool): http://gidic.iciq.es/login_page.php

BIBLIOGRAPHY: Our groups have bought quite a few books (see list here: File:INVENTARI DE LLIBRES GRUPS.pdf). You can use them in the lab, but if you need to take them home or you’re going to be using one for a long time in the lab, please fill in the form you’ll find in the bookcase. If you can’t find one of our books, on that form you can see who’s got it.

ICIQ also has an extensive bibliography database which you can check in the common folder "bibliography" in Q: There’s a printed copy on the notice board but you can also check it here: File:Bibliography ICIQ.pdf. If you want to borrow one of those books you have to see where it is and ask that group's secretary/group coordinator if you can borrow it.

Have a look also at the wiki page: Papers and check this list of ebooks File:E-books.pdf

TRAVEL INSURANCE: If you travel abroad, you have to send an email to nvendrell@iciq.es explaining where you're going (full address) and how long for (ICIQ has to inform the Social Security Service that one of its workers will leave the country "on ICIQ business" and won't be at ICIQ between certain dates). You have to fill in and sign this form: Aliga Shared Folder -> users_area\ICIQ FORMS\TRAVEL INSURANCE (BEFORE TRIP) 2 weeks' notice is advisable. The above-mentioned form is needed and has to be uploaded on the intranet along with the details of your stay abroad. Once your travel insurance is ready, you'll receive an email from Anaïs Lurion. If anything happens to you during your trip within ICIQ working hours, phone her: +34 977 920200 ext. 309. If you can't get in touch with ICIQ, then phone the number you'll be given when your travel is booked. What's covered: Aliga Shared Folder -> users_area\ICIQ FORMS\TRAVEL INSURANCE (BEFORE TRIP)\INSURANCE POLICY DETAILS

[This changes 27/03/2023: If you travel to France you need to provide the host's "SIRET number", if you're going to Germany then we need a "BBNR" (Betriebsnummer) This is COMPULSORY]]

SHORT STAYS/SECONDMENTS: ICIQ provides travel insurance for staff who goes for short stays abroad. You have to fill in this form: users_area\ICIQ FORMS\TRAVEL INSURANCE (BEFORE TRIP) and ask your boss to sign it, then you have to send it to Núria V. nvendrell@iciq.es Any insurance requests received with less than 48 hours notice won't be processed. What's covered: Aliga Shared Folder -> users_area\ICIQ FORMS\TRAVEL INSURANCE (BEFORE TRIP)\INSURANCE POLICY DETAILS

Make sure that your DNI / NIE card / passport doesn't expire while you're away. If that is the case, you might need a certificate form the Police ("Autorización de regreso")

LANGUAGE CLASSES: ICIQ offers free language classes. If you're interested in taking Spanish, Catalan or English lessons, get in touch with the Human Resources Unit training@iciq.es http://nuevaintranet.iciq.es/noves-incorporacions/en_formacio_1 Other language courses: EOI (Escuela Oficial de Idiomas) http://www.xtec.cat/eoitarragona/ang.htm and URV http://www.linguistic.urv.es/ (go to "Cursos").